Advanced campsite management — QR check-in, staff roles, revenue reports, dynamic pricing, and more

Guests receive a QR code in their booking confirmation email. At reception, your team scans the QR on a tablet or phone and immediately sees the guest's name, pitch number, party size, vehicle details, and any notes — then checks them in with a single tap. Designed for fast peak-hour arrivals without manual searching.

Control exactly what each staff member can see and do. Create roles for reception, kitchen, entertainment editors, and feature staff — each with fine-grained permission sets. Staff can only access the screens their role allows. No accidental access to payroll, takings, or other sensitive data.

A full reports dashboard showing your campsite's financial performance and occupancy trends. Filter by any date range and drill down by pitch type, booking source, or feature. Compare to the same period last year. Every metric you need to manage your business and plan your season.

Export your booking, payment, and revenue data in formats compatible with Xero, QuickBooks, and Sage. All exports are dated, include VAT breakdowns, and can be filtered by date range. No manual data entry into your accounting software at month end.

Manage rallies, family groups, and club events with linked group bookings. Assign multiple pitches to one group, designate a lead booker, and view the whole group from one screen. Groups can pay together with one card payment, or split across individual members.

Set price rules that adjust pitch rates automatically by season and day of the week. Peak-season premium pricing, bank holiday surcharges, and shoulder-season discounts run on their own — you set the rules once and every quoted price follows them.

When all pitches of a type are full for requested dates, guests can join a waiting list rather than walking away. If a cancellation opens a pitch, the system automatically contacts the first guest on the list. You capture demand you would otherwise lose entirely.

Access your campsite data programmatically via the HolidayPitches REST API. Integrate with your own website, display live availability on a third-party booking platform, or sync with your property management system. Full API documentation available at holidaypitches.com/api-docs.

Export your pitch availability as iCal feeds and import from third-party calendar URLs (Airbnb, Hipcamp, Booking.com). External blocked periods from imported calendars prevent double-bookings automatically. Available as part of the Vacation Rental module.

On cancellation, offer guests a credit voucher for a future stay instead of a cash refund. Guests redeem the voucher at checkout. You retain the revenue, the guest has a reason to rebook. Admin can also issue vouchers manually as a goodwill gesture.

Pre-configured automated emails sent to guests at key points of their stay journey — without your team needing to remember to send them. Each trigger can be customised per campsite or turned off if not needed.

A Gantt-style calendar grid of all your pitches versus dates. Bookings are shown as colour-coded blocks — drag a block horizontally to shift dates, vertically to move to a different pitch. Click any booking block to open the detail panel. Your team can reorganise arrivals visually without re-entering data.